Last Updated: September 2022
University of Toronto Schools maintains this website www.utschools.ca ("the Site") and the information and materials on the Site ("Content").
UTS is committed to protecting your personal information. We collect your personal information only to provide services for which you have registered, to understand your needs and to assist us in creating new services that will serve you better.
If you have questions or concerns about how your personal information is gathered, used or retained, through this website, or wish to opt out of receiving specific UTS communications, please email us at [email protected].
While University of Toronto Schools takes care to ensure the accuracy of the Content, to the extent permitted by law, University of Toronto Schools assumes no legal liability for and does not warrant that the information contained on this website is accurate or complete, or that these web pages will be free from errors or that its availability will be uninterrupted and University of Toronto Schools hereby expressly disclaims and excludes all express and implied warranties terms or conditions not stated herein, so far as such exclusion or disclaimer is permitted under the applicable law. University of Toronto Schools excludes all liability to any person for any loss or damage caused by any errors or omissions, whether such errors or omissions result from negligence, accident or any other cause but this disclaimer is without prejudice to any claims for fraudulent misrepresentation, personal injuries or death.
Restrictions on Use of Content
The Content of this website and all copyright and other intellectual property rights therein belong to University of Toronto Schools or its Content providers. You are hereby granted permission to access the Site and print a copy of the Content as a record of your visit. All other use of the Site and its Content, including modification, publication, transmission, creation of derivative works, incorporation into another website or reproducing the Site or the Content (whether by linking, framing or any other method) is not permitted without University of Toronto Schools’ prior express written consent.
Security of Your Information
University of Toronto Schools takes commercially-reasonable technical, administrative, and physical security measures designed to protect your information from loss, misuse, unauthorized access, disclosure, alteration, and destruction.
If credit or debit card account information is being transmitted to the Site or through the Site, it will be protected by cryptographic protocols. To be clear, University of Toronto Schools website does not itself store your credit or debit card account information, and we do not have direct control over or responsibility for your credit or debit card account information. We use third-party payment processors that are the controllers of your credit card information. Our contracts with third parties that receive your credit or debit card account information require them to keep it secure and confidential.
Nonetheless, we cannot guarantee that transmissions of your credit or debit card account information or your other information will always be secure or that unauthorized third parties will never be able to circumvent the security measures taken by University of Toronto Schools or our third-party service providers. Except to the extent that liability cannot be excluded or limited due to applicable law, we assume no liability or responsibility for disclosure of your information due to errors in transmission, unauthorized third-party access, or other causes beyond our control. You play an important role in keeping your information secure. You should not share your username, password, or other security information for your University of Toronto Schools account with anyone. If we receive instructions using your username and password, we will consider that you have authorized the instructions.
Information You Share Socially.
The Site may allow you to connect and share your actions, comments, content, and information publicly or with friends. The Site may also allow you to connect with us on, share on, and use third-party platforms, including those on which University of Toronto Schools has a presence. Please be mindful of your personal privacy needs and the privacy needs of others as you choose whom to connect with and what to share and make public. We cannot control the privacy or security of information you choose to make public or share with others. University of Toronto Schools also does not control the privacy practices of third-party platforms. Please contact those sites and services directly to learn about their privacy practices.
Cookies and Other Technologies
Cookies are small text files that can be used by websites to make a user's experience more efficient.
We collect information about your usage and activity on the Site using certain technologies, such as cookies, web beacons, and other technologies. We and our third-party service providers, and/or partners may also place web beacons for measuring sales and marketing campaigns.
The use of these technologies by such third parties is subject to their own privacy policies and is not covered by this Policy, except as required by law.
The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission. Your consent applies to the Sites.
Links to Other Websites
The Site may contain links to other websites or services that are not owned or controlled by University of Toronto Schools. This Policy only applies to information collected by the Site. We have no control over these third-party websites, and your use of third-party websites and features are subject to privacy policies posted on those websites. We are not responsible or liable for the privacy or business practices of any third-party websites linked to the Site. Your use of third parties' websites linked to the Site is at your own risk, so we encourage you to read the privacy policies of any linked third-party websites when you leave one of the Sites.
Email. If you do not want to receive marketing and promotional emails from University of Toronto Schools, you may click on the "unsubscribe" link in the email to unsubscribe and opt out of marketing email communications. You may also contact UTS Communications Team at [email protected].
This Policy does not cover third parties or their services and we do not take any responsibility for how such third parties may use any information they collect. For information about third-party privacy practices, please consult with them directly.
1. The Personal Information That We Collect
The School collects personal data and information about its prospective, current and past students and their families; current and former teachers, staff, volunteers, suppliers and contractors; donors, friends and supporters; board members; community affiliates and partners; website visitors; and other individuals connected to or visiting the School.
The personal information that the School collects takes different forms – it may include factual information, images, or other recorded information which identifies or relates to an individual. Some of this information may be publicly available; some of it may be provided through individuals’ interactions with the School. It may have been collected before or after this Policy was first published.
Examples of the personal information that the School may collect about its community members include:
Names, addresses, telephone numbers, email addresses, and other contact details;
Admissions application and open house information;
Fundraising, communication, and advancement information;
Academic information such as attendance, grades, progress reports etc., and information about special educational needs;
Images, audio, and video recordings;
Courses, meetings, or events attended;
Website visitor information;
Health information; and
Police reference check information.
The School will limit the amount and type of personal information it collects to that which is necessary for the purposes of School operations.
2. How We Use and Store Personal Information
The School uses personal information as required in order to carry out its educational mission and provide related services to its students and other community members.
For example, the School may use personal information collected from its prospective, current, and past students and their families for the following purposes:
To teach and evaluate students, monitor their progress, and provide them with individualized academic and other support as appropriate;
To accommodate students with particular educational needs;
To administer its admission and financial aid programs;
To communicate with current, former, and prospective students and their families about School events and activities, volunteer opportunities, and fundraising efforts;
To administer co-curricular and extra-curricular activities; and
To supervise off-campus activities and trips.
The School may use personal information collected from its current and former teachers, staff, and volunteers to create and manage its employment and volunteer relationships, including, for example, to solicit and evaluate applications, to hire and retain individuals, to administer employment-related services such as payroll and benefits, and to monitor performance.
Only certain individuals within the School are authorized to view and use personal information. Those individuals are permitted to use the information only for the purposes for which the information was collected. The School has implemented guidelines on the appropriate handling and safeguarding of personal information. It trains its teachers and staff on these policies, and requires their adherence to these policies.
Some of the personal information collected by the School is stored by outside hosted databases or cloud storage providers. The School requires these outside entities to maintain its personal information securely and in accordance with the School’s privacy policies and all applicable laws.
In some cases, personal information collected by the School may be stored outside Canada. In such cases, the personal information will be subject to the laws of other jurisdictions and may be available to foreign government authorities under lawful orders and laws applicable therein.
3. How We Share Personal Information
The School may disclose personal information to others outside of the School where permitted by law. For example, the School may disclose personal information to outside organizations that provide services to the School, such as e-learning platforms, educational trip providers, payroll service providers, consultants, and communication services. In such cases, the School discloses only the personal information necessary for the provision of the service. The service provider uses the personal information only at the School’s direction and in accordance with the School’s privacy policies and all applicable laws.
The School may also be required by law to disclose personal information in some cases. For example, in certain circumstances the School may be obligated by law to disclose personal information to the Ontario Ministry of Education. From time to time, it may be compelled to disclose personal information in response to a law, regulation, court order, subpoena, valid demand, search warrant, government investigation, or other legally valid request or enquiry.
Except as required or permitted by law, the School will not disclose personal information to others outside of the School without the consent of the individual.
The School does not rent, sell, or trade personal information.
4. Changes of Personal Information
The School makes efforts to ensure that all personal information held in relation to an individual is as up-to-date and accurate as possible. All community members should notify the School of any significant changes to important information, such as contact details. Current families will be asked to verify their demographic information on an annual basis.
5. This Policy
If you have questions regarding your personal information, please contact our Privacy Officer. You may also contact our Privacy Officer if you wish to make an access to information request or have a complaint. Our Privacy Officer can be reached by email at [email protected], or by mail to 371 Bloor Street West, Toronto ON M5S 2R7. Attention: Chief People Officer.
The School may amend this Policy from time to time. The date on which the Policy was last amended in 2022.